Association Meeting. Meeting initiated by an association.
Conference. An event used by an organisation to meet and exchange views, convey a message, open a debate or give publicity to some area of opinion on a specific issue. No tradition, continuity or periodicity is required to convene a conference. Although not generally limited in time, conferences are usually of short duration with specific objectives. Conferences are generally on a smaller scale than congresses.
Conference Handbook. A manual which provides information about a conference. Contents would include descriptions of programmes, information on participants, agendas, schedules of events, and logistical information.
Conference Officer/Organiser. Title generally conferred upon the chief administrator of the entire event.
Conference Pack/Kit. Generally a comprehensive collection of conference documentation within a binder or envelop; also called “Information Kit”. Same as “Registration Packet”.
Conference Papers. Abstracts of lectures to be presented during a conference compiled in the abstract book.
Congress. The regular coming together of large groups of individuals, generally to discuss a particular subject. A congress will often last several days and have several simultaneous sessions. The length of time between congresses is usually established in advance of the implementation stage, and can be either pluri-annual or annual. Most international or world congresses are of the former type, while national congresses are more frequently held annually.
Convention. A general and formal meeting of a legislative body, social or economic group in order to provide information on a particular situation and in order to establish consent on policies among the participants. Usually of limited duration with set objectives, but no determined frequency.
Convention and Visitors Bureau. A not-for-profit umbrella organisation that represents a city or geographic area in the solicitation and servicing of all types of travellers to that city or area… whether they visit for business, pleasure or both.
Convention Service Manager. Hotel staff person assigned to assist the organisation with all aspects of its meeting arrangements with that facility. Sometimes referred to as conference co-ordinator.
Corporate Meeting. Business gathering of employees of a commercial organisation, usually, attendance is required and travel, room and most meal expenses are fully paid for by the organisation.
Corporate Travel. The market segment comprised of groups of individuals who work for a given company and are travelling for business reasons at the company’s expense.
1) Domestic/National: A meeting of an organisation with membership from a single nation available to meet in only that nation.
2) Domestic/Regional: A meeting of an organisation with membership from a single nation available to meet in only a given region of that nation.
3) Domestic/Sub-regional: A meeting of an organisation with membership from a single nation that is available to meet in only a given sub-region of that nation.
Government meetings. Groups whose constituencies are made up of civil servants, elected officials and service providers to governmental entities.
1) International/Intercontinental: A meeting of an organisation with multi-national membership that is available to meet on more than one continent.
2) International/Continental: A meeting of an organisation with multi-national membership that is available to meet on only one continent.
3) International/Regional: A meeting of an organisation with multi-national membership that is available to meet in only a given region of one continent.
Medical Meeting. Groups whose constituencies and interests relate to the health care or medical research industries.
Meeting. A general term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Can be on an ad hoc basis or according to a set pattern.
Pre-convention Meeting. Meeting of conference organisers and hotel personnel prior to arrival of guests, at which time details of the programme are reviewed.
Seminar. A meeting or series of meetings of from 10 to 50 specialists who have different specific skills but have a specific common interest and come together for training or learning purposes. The work schedule of a seminar has the specific objective of enriching the skills of the participants.
Symposium. A meeting of a number of experts in a particular field, at which papers are presented and discussed by specialists on particular subjects with a view to making recommendations concerning the problems under discussion.
Technical Meeting. Groups whose members and suppliers work in scientific, research or applied sciences. United States/Canada: Non-medical meetings of professional organisations.
Teleconference. Type of meeting which brings together three or more people in two or more locations through audio communications.
Video Conference. Type of meeting which brings together three or more people in two or more locations through video communications.
1) Meeting of several persons for intensive discussion. The workshop concept has been developed to compensate for diverging views in a particular discipline or on a particular subject.
2) Informal and public session of free discussion organised to take place between formal plenary sessions or commissions of a congress or of a conference, either on a subject chosen by the participants themselves or else on a special problem suggested by the organisers.