Founding  Association.
Convention Promotion Fund is an initiative of members of TICA – Thailand  Incentive and Convention Association which was founded in 1984 as a joint venture between the government and the private sector of MICE industry (meetings, incentives, conventions, exhibitions).

Rationale.
International Convention is a high quality segment of the travel business with multi-faceted benefits to the host destination. As Thailand has potential to become the regional center of international meeting-related events, there needs to be serious efforts to attract and accommodate such events. Financial assistance is first and foremost to enable Local Host Committees to bid and manage the events
successfully.

Objectives.

• To assist and support Local Host Committees in bidding for, and organising international meeting-related events.
• To promote marketing activities  which will lead to more international   MICE (meetings , incentives, conventions, exhibitions) events to Thailand
• For MICE “Research & Development” and “Human Resource Development”

Sources of the Fund.

• Donations  from Tourism Authority of Thailand and Thai Airways  International
• Donation  from  Founding Members ( 72 companies, organisations or individuals )
• Fund  raising  projects  organised  by  CPF  members
• Matching  fund  sponsored by the  Royal Thai Government through Tourism  Authority of Thailand
• Contributions  from fund recipients upon successful  organization of  their events
• Contributions  from  suppliers  benefiting from the  events
• Other  donations

Management.

CPF will  be  managed  by  the  Board   of  Trustees  of  11 persons  appointed  by  TICA  Executive  Committee  who had  been  elected  at  TICA   Annual  General  Meeting. The  CPF  committee’s term of  office  will  be  2 years ,and the members are:

1 TICA  Vice  President  from  the  private  sector 
3 Chairpersons  of  TICA’s Marketing, Membership & Public  Relations and     
    Services Development Committees
1 Representative from Tourism Authority of Thailand
1 Representative from Thai Airways International
3 Gold Sponsor members
1 Founding member
1 Honorable person 

The  Board  of  Trustees are  elected  for  the  following  executive  positions:
            Chairperson
            Co-Chairperson
            Secretary General
            Treasurer
            Chairperson of the Fund Raising Project
            Sub-Committee
            Chairperson of the Project & Follow up
            Sub-Committee

Administration.
All  duties  including  implementation  of  policies, following  up  of  funded  projects  and  general  administrative  tasks  are  the  responsibilities  of  TICA  office.

Fund Application Guideline

Eligibility.
The fund is granted to professional associations, non-profit societies or groups of persons who wish to be host of an international meeting event in Thailand which is expected to be attended by 200 participants or more. The applicant or the events must have support of a governmental or/and public organisation. The event requires not less than 6 months for preparations.

Procedure of Loan Application
Application Form
The application form is to be fully completed and submitted to CPF, care of TICA. To ensure maximum benefit of donated funds, the loan is to be paid back for availability for future events. It is therefore in the best interest of CPF management and the applicant to embark on a successful bid attempt. All aspects of the bidding situation will be carefully considered in this regard.

Guideline of the Loan
The loan is granted for Bidding efforts and Preparation expenses of the events. A maximum amount of Baht 1,000,000 in total may be granted for each of the two purposes for an event and may be drawn in smaller amounts at a time, as and when the expenses are actually required.

            Items of expenses which will be considered are:
            Bidding:

1. Publicity & Promotion. Printing or production of invitation, announcement, poster and other promotional materials.
2. Travel. Costs of travel to present the bid for committee members or audio-visual technicians.
3. Other costs such as meeting room and equipment rental or food & beverage entertainment at venue of bidding

       Preparation:

1. Marketing & Promotion. Printing of announcement and other materials, postage and advertisements.
2. Creation, establishment and maintenance of an internet website and related matters.
3. Administration. Costs of office rental, equipment rental/purchase, staff hire, deposit required by suppliers, etc.

For both loans, a detailed breakdown is requested to present each item of expense, timeframe when each item is required (reflecting amounts to be paid to respective suppliers). If possible, a preliminary draft of the budget of the conference will demonstrate readiness and dedication of the applicant and will greatly help with the committee decision.

Committee Consideration
CPF committee will hold a meeting to evaluate the application and may invite the applicant to the meeting if deemed necessary. The committee reserves the right to judge the application and make the decision as it considers most sound and correct.
Decision of the committee is accepted as final. Also required is the Article of Incorporation or association by-laws of the applicant.

Loan Agreement
If the loan is approved, an agreement is requested to be signed by the president or and executive of an equivalent stature, and another senior member of the association who will thus become Guarantors of the loan.
Payment will be remitted to the bank account in the name of the association or as agreed.

Special Requests

1. Consideration in utilizing services of CPF members for the event wherever possible is requested. This is because fund donors who are industry suppliers also have an option to contribute additional funds from revenue generated from servicing the events.
2. Incases of unsuccessful bids, every possibility should be explored for renewed bids for the next occasion, smaller regional meeting events or pre- and post-event tours to Thailand.

Management of event.
To ensure success, the event must be professionally managed. The applicant is requested to present related reference in this regard to the satisfaction of the committee.

The event must subscribe to an insurance policy.

TICA, as administrator of Convention Promotion Fund, shall assign staff to become an observing member of the Host Organizing Committee and provide guidance as appropriate.

Repayment.
The loan is to be paid back in its entirety after completion of the event. A reasonable time frame, usually within 2 months after the event, is requested. Voluntary donation of funds from profitable events will assist in enhancing growth of the fund which will benefit other hosts of future events in particular, and Thailand in general.

Report of Changes.
The applicant shall give notice in writing if there is any change in any part of the descriptions in the application such as name of guarantor, etc.

Cancellation of Loan.
The committee may cancel any loan previously approved or claim repayment of the loan previously granted if there has been any fraudulence in the descriptions of loan application OR if any change has taken place in the descriptions in the application resulting in the amount of loan previously approved or granted is found to be in appropriate OR if any reasonable ground has been found to be in appropriate to grant the loan.

Donors

Thai Airways International PLC
Tourism Authority of Thailand
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Advanced Info Service PLC
American Express (Thai) Co.,Ltd.
Boonrawd Brewery Co.,Ltd.
Thai Fuji Xerox Co.,Ltd.
Thailand Incentive & Convention Association
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Bank of Thailand
Gems Gallery International Manufacturer Co.,Ltd.
Shangri-La Hotel Bangkok
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Holiday Inn Resort Regent Beach Cha-Am
Pacific World (Thailand) Ltd.
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Amari Hotels & Resorts
Bangkok Bank
BITEC
Central Gems International
Sofitel Centara Grand Bangkok
Challenge Hotels & Resorts
Creative Destination Management
Destination Asia (Thailand)
Diethelm Travel
Westin Grande Sukhumvit
Imperial Hotels Group
Jim Thompson Thai Silk
Hilton Phuket Arcadia Resort & Spa
Rose Garden Riverside
Royal Cliff Beach Resort
Siam Express Co.,Ltd.
Turismo Asia Co.,Ltd.
World Travel Service Ltd.
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Club Andaman Beach Resort
East West Siam
Grand Mercure Fortune Hotel
Grand Hyatt Erawan Bankgok
James Fashion Co.,Ltd.
InterContinental Bangkok
Majestic Shop
Master tour Co.,Ltd.
Hilton Hua Hin Resort & Spa
Novotel on Siam Square Bangkok
Indigo Pearl Hotel
Royal Garden Resort Group
Royal Phuket City Hotel
Four Seasons Hotel
Tour East (T.E.T)
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